Travel to Berlin

 

TRAVEL TO BERLIN FOR TORCH RUNNERS AND ATHLETES

With less than 120 days to go till the start of the 2023 LETR Final Leg, it's now time to get your flights booked to Berlin.

Depending on your decision regarding the Athens Flame Lighting Ceremony opportunity, you will be flying from your home city to Berlin Brandenburg International Airport (BER) or from your home city to Athens and then onwards to Berlin.

Flights for Team Leaders and Logistics Team members will be organised by the Final Leg Planning Committee, following consultation with the individuals.

In the past, flights for Torch Runners were also organised centrally by the Final Leg Planning Committee with LETR Programs reimbursing the LETR Council for the cost.  

In 2023, we have decided that Torch Runner's flights should be booked and paid directly by their LETR or SO Program.

TORCH RUNNERS TRAVELING WITH ATHLETES

In the case where a Torch Runner is travelling with one of the eight Special Olympics Athletes from the same program, we would ask that the LETR or SO program book the flights through World Travel. When the program contacts World Travel at the email link below, advise them that you are booking travel for a Torch Runner AND an Athlete. In the subject line type: Final Leg - Athlete. Please CC Kami Delameter at kdelameter@specialolympics.org on your email. World Travel will bill the program for the Torch Runner and bill Special Olympics (Kami Delameter) for the Athlete's travel. Once the flights have been confirmed, please use the "Submit Flight Details" link below as soon as possible so we may accurately schedule transportation from the airport.

Torch Runners and Athletes need to arrive in Berlin on Monday, 12 June 2023 (no later than 2.00pm) and depart Berlin at the conclusion of the event on Monday, 19 June 2023. 

Here is the information you will need to provide World Travel for the Torch Runner and the Athlete :

Legal Name:

DOB:

Cell phone number:

email address:

Passport Info:

Home airport code:

Destination airport code: BER

Dates of travel:

Known traveler ID (if applicable):

World Travel: specialolympics@worldtravelinc.com

TORCH RUNNERS ONLY 

In the instance when a program is booking travel only for a Torch Runner, you may use any travel booking arrangement that best suits the program. Programs are more than welcome to use World Travel, and the email link is below. If you choose to use World Travel, please advise them in your initial email that you are booking for a Torch Runner only for the LETR Final Leg in Berlin. Programs will pay directly for the cost of the flights. Once the flights have been confirmed, please use the "Submit Flight Details" link below as soon as possible so we may accurately schedule transportation from the airport.  

Torch Runners need to arrive in Berlin on Monday, 12 June 2023 (no later than 2.00pm) and depart Berlin at the conclusion of the event on Monday, 19 June 2023. If Torch Runners choose to stay in Europe for additional time, that is a decision that must be made between the Torch Runner and their program.

Here is the information you will need to provide your booking agent:

Legal Name:

DOB:

Cell phone number:

Email address:

Passport Info:

Home airport code:

Destination airport code: BER

Dates of travel:

Known traveler ID (if applicable):

World Travel: specialolympics@worldtravelinc.com

In a move that may surprise many of you, we have developed another form to collect the flight booking information.  We have done this because we need to have a record of all flights to and from Berlin to ensure that team members arrive and are met in Berlin.

CLICK HERE TO SUBMIT FLIGHT DETAILS

If the Torch Runner has decided to participate in the Athens Flame Lighting Ceremony, they may decide to travel into Berlin earlier than June 12, however any accommodations necessary PRIOR to June 12 will be the responsibility of the Torch Runner. 

There are no issues with this occurring, but the individuals need to understand that they probably won't be met at the airport in Berlin and will have to arrange their own transportation.

Please reach out to either Mark McCorkle or Scott Whyte if you have any questions about this process.